PROGRAM & FACILITOR GUIDELINES - 2024

1. Program Application will need to be filled out for board approval of program/time(s)/date(s) – application online or at gallery 

• Space fee(s) will be paid when application submitted - will be returned if not approved

• If program is cancelled due to lack of participants, space fee will not be reimbursed

  • In case of Emergency: If program has registered participants but needs to be cancelled due to facilitator’s emergency, it will be rescheduled by facilitator and there will not be additional space fee required

• See quarterly deadlines for program applications below (#3)

 

2. Facilitators' requirements:

• Program registration will be through facilitator’s email posted on website

• Can charge whatever you wish for your program, it all belongs to you

  • Can make a donation to NOCOAC, if so choose

• Responsible for registration for your program, for advertising, and for collecting money 

  • NOCOAC will advertise newsletter, website and FB

• Advised that price of their program needs to reflect the cost of supplies and space fee 

  • Expected to furnish their own supplies

  • Not allowed access to the NOCOAC supply cabinet, except for non-disposable supplies such as cups, scissors, rulers, brushes etc.

  • Asked to replace any broken materials

• Walk-ins are up to facilitator and will need to be specified for advertising

 

3. Year will be divided into 3 quarters for ease of promotion and advertising

• No programs in January

• Each quarter will have a deadline for program application submission(s) and late applications will not be considered

  • Programs for February & March: deadline January 5

  • Programs for April, May & June: deadline March 1

  • Programs for July, August & September: deadline June 7

  • Programs for October, November & December: deadline Sept. 6

 

4. Needed for website and marketing:

• Upon approval from board, facilitators are expected to email to Education Director (Karen John - kjohn634@gmail.com) or Executive Director (Candi Hutchison - candi@4r.com) the following, asap  

  • Brief program description, include price, age group, time/date, materials if needed and any special instructions, like wear appropriate clothes for messy project

  • brief facilitator bio (optional)

  • personal photo (optional)

  • image of project

  • are Walk-ins welcome for your program or not

 

Nancy will not collect money or sign up students